The following definitions are provided for terms often appear on financial aid and admissions applications.
Academic advisement: Plan under which each student is assigned to a faculty member or a trained adviser, who helps the student plan and implement immediate and long-term academic and vocational goals.
Accelerated program: Completion of a college program of study in fewer than the usual number of years, often by attending summer sessions and taking extra courses during the regular academic term.
Admitted student: Applicant who is offered admission to a degree-granting program.
Adult student services: Admission assistance, support, orientation, and other services for adults who have started college for the first time or who are re-entering after a few years.
American Indian or Alaska native: A person having origins in any of the original peoples of North America and who maintains cultural identification (through tribal affiliation or community recognition).
Applicant (first-time, first year): An individual who has fulfilled the institution’s requirements to be considered for admission and who has been notified of one of the following actions: admission, nonadmission, placement on waiting list, or application withdrawn.
Application fee: That amount of money that an institution charges for processing a student’s application for acceptance, which is non-refundable and is not creditable toward tuition and required fees.
Asian or Pacific Islander: A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or Pacific Islands, including people from China, Japan, Korea, the Philippine Islands, American Samoa, India, and Vietnam.
Associate degree: An award that normally requires at least two years (but less than four) of full-time equivalent college work.
Bachelor’s degree: An award (baccalaureate or equivalent degree) that normally requires at least four years but not more than five years of full-time equivalent college-level work. This includes ALL bachelor’s degrees conferred in a five-year cooperative program.
Black, non-Hispanic: A person having origins in any of the black racial groups of Africa (not including those of Hispanic origin).
Board (charges): Assume average cost for the maximum meal plan (or 19 meals per week).
Books and supplies (costs): Average cost of books and supplies, not including unusual costs for special groups of students (unless they constitute the majority of students at the institution).
Calendar system: The method by which an institution structures its courses for the academic year.
Career and placement services: A range of services, including coordination of visits of employers to campus, aptitude and vocational testing, interest inventories, personal counseling, help in resume writing, interviewing, launching the job search, and more.
Carnegie units: One year of study or the equivalent in a secondary school subject.
Certificate: See Postsecondary award, certificate, or diploma.
Class rank: The relative position of a student in his or her graduating class, calculated on the basis of GPA, whether weighted or unweighted.
College-preparatory program: Courses in academic subjects that stress preparation for college or university study.
Common Application: A standard application used by a large number of private colleges who are members of the Common Application Group.
Community service program: Referral center for students wishing to perform volunteer work in the community or participate in other volunteer activities.
Commuter: A student who lives off campus in housing not owned by the college, including students who commute from home and students who have moved to the area to attend college.
Contact hour (or clock hour): A unit of measure that represents an hour of instruction given to students.
Continuous basis (for program enrollment): A system that is used by institutions that enroll students at any time during the academic year.
Cooperative housing: College-owned (or affiliated) housing in which students share room and board expenses and participate in chores to reduce living expenses.
Cooperative (work-study plan) program: Provides for alternate class attendance and employment in various fields.
Counseling service: Activities designed to assist students in making plans related to their education, career, and personal development.
Credit: Recognition of attendance or performance in a course or program that can be applied toward the requirements for a degree, diploma, certificate, or other award.
Credit course: A course that can be applied toward the number of courses required for achieving a degree (or other award).
Credit hour: A unit of measure representing an hour (or 50 minutes) of instruction over a 15-week period in a semester or trimester system or a 10-week period in a quarter system.
Cross-registration: A system whereby students enrolled at one institution may take courses at another institution (without applying to the second institution).
Deferred admission: Permitting admitted students to postpone enrollment, usually for one academic term or one year.
Degree: An award conferred by a postsecondary education institution as official recognition for the successful completion of a program of studies.
Degree-seeking students: Students enrolled in courses for credit who are recognized by the institution as seeking a degree (or other award).
Differs by program (calendar system): This classification is used by institutions that have programs of varying length, whom may enroll students at specific times depending on the program desired.
Diploma: See Postsecondary award, certificate, or diploma.
Distance learning: An option for earning course credit at off-campus locations using cable television, internet, satellite classes, videotapes, correspondence courses, etc.
Doctoral degree: The highest award a student can earn for graduate study, including Doctor of Education, Doctor of Juridical Science, Doctor of Public Health, and the Doctor of Philosophy, etc.
Double major: Students complete two undergraduate programs of study simultaneously.
Dual enrollment: High school students enroll in college courses while still enrolled in high school.
Early action plan: An admission plan that allows students to apply and be notified of an admission decision prior to the regular notification dates. The candidate is not committed to enroll, if admitted.
Early admission: Students who have not completed high school are admitted and enroll full time in college (typically after completion of their junior year).
Early decision plan: A plan that allows students to apply and be notified of an admission decision (and financial aid offer if applicable) prior to the regular notification date. Applicants agree to accept an offer of admission and to withdraw their applications from other colleges.
English as a Second Language (ESL): A course designed for students whose native language is not English.
Exchange student program-domestic: Study for a semester or more at another college in the United States without extending the amount of time required for a degree. See also Study abroad.
External degree program: Students earn credits toward a degree through independent study, college courses, proficiency examinations, and personal experience (requiring minimal or no classroom attendance).
Extracurricular activities (as admission factor): Consideration in the admissions process given for participation in school and nonschool-related activities of interest to the colleges (including clubs, student government, athletics, etc.).
Financial aid applicant: Any person submits any one of the institutionally required financial aid applications/forms, such as the FAFSA.
Financial need: Determined by your institution, using the federal methodology (FM) and/or your institution's own standards (IM).
First professional certificate (postdegree): An award that requires completion of a first professional degree (such as refresher courses or additional units of study in a specialty).
First professional degree: An award in a variety of professional fields, such as veterinary medicine (DVM), law (LLB, JD), divinity/ministry (BD, MDiv), osteopathic medicine (DO), Chiropractic (DC, DCM), dentistry (DDS, DMD), rabbinical and Talmudic studies (MHL, Rav), medicine (MD), optometry (OD), Pharmacy (BPharm, PharmD), podiatry (PodD, DP, DPM).
First-time student: A student attending any institution for the first time, including students who entered with advanced standing (college credit earned during high school).
First-time, first-year (freshman) student: A student attending any institution for the first time at the undergraduate level, including students who entered with advanced standing (college credit earned during high).
First-year student: A student who has completed less than the equivalent of 1 full year of undergraduate work (i.e. less than 900 contact hours).
Freshman: An undergraduate student in his/her first year.
Freshman/new student orientation: A required orientation that covers the academic, emotional, social, and intellectual issues involved in entering college (may be a few hours or a few days in length).
Full-time student (undergraduate): A student enrolled for 24 or more contact hours a week each term (i.e. 12 or more credit hours).
Geographical residence (as admission factor): Special consideration in the admission process given to students from a specific region, state, or country of residence.
Grade-point average (academic high school GPA): The sum of grade points a student has earned, divided by the number of courses taken (usually, A=4, B=3, C=2, D=1, F=0). Unweighted GPA’s assign the same weight to each course, whereas weighting gives students more points for their grades in advanced or honors courses.
Graduate student: A student taking courses at the post-baccalaureate level (holding a baccelaureate or equivalent degree).
Health services: Free (or sometimes low cost) on-campus primary and preventive healthcare available to students.
High school diploma or recognized equivalent: A document certifying the successful completion of a secondary education program of studies, or passing Tests of General Educational Development (GED), or another state-specified examination.
Hispanic: A person of any Spanish culture or origin (including Mexican, Puerto Rican, Cuban, Central or South American) regardless of race.
Honors program: Any special program for very competent students offering the opportunity for educational enrichment, accelerated learning, and independent study.
Independent study: Academic work chosen or designed by the student with the approval of the department concerned, under an instructor’s supervision, and usually undertaken outside of the regular classroom structure.
Indebtedness: Aggregate dollar amount borrowed through any loan programs (federal, state, subsidized, unsubsidized, private, etc.; excluding parent loans) while the student was enrolled at an institution.
In-state tuition: The tuition charged by institutions to those students who meet the state’s or institution’s residency requirements.
Institutional and external funds: Endowment, alumni, or external monies for which the institution determines the recipient or the dollar amount awarded.
International student: See Nonresident alien.
Internship: Any short-term, supervised work experience usually related to a student’s major field, for which the student earns academic credit. The work can be full- or part-time, on- or off-campus, paid or unpaid.
Learning center: Center offering assistance through tutors, workshops, computer programs, or audiovisual equipment in reading, writing, math, and skills such as taking notes, managing time, taking tests.
Legal services: Free or low cost legal advice for a range of issues (personal and other).
Liberal arts/career combination: Program in which a student earns undergraduate degrees in two separate fields, one in a liberal arts major and the other in a professional or specialized major, whether on campus or through cross-registration.
Master’s degree: An award that requires the successful completion of a program of study of at least the full-time equivalent of one but not more than two academic years of work beyond the bachelor’s degree.
Minority affiliation (as admission factor): Special consideration in the admission process for members of designated racial/ethnic minority groups.
Minority student center: Center with programs, activities, and/or services intended to enhance the college experience of students of color.
Need-based aid: College-funded or college-administered award from institutional, state, federal, or other sources for which a student must have financial need to qualify. This includes both institutional and noninstitutional student aid (grants, jobs, and loans).
Need-based gift aid: Scholarships and grants from institutional, state, federal, or other sources for which a student must have financial need to qualify.
Need-based self-help aid: Loans and jobs from institutional, state, federal, or other sources for which a student must demonstrate financial need to qualify.
Non-need-based gift aid: Scholarships and grants, gifts, or merit-based aid from institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income) awarded solely on the basis of academic achievement, merit, or any other non-need-based reason. When reporting questions H1 and H2, non-need-based aid that is used to meet need should be counted as need-based aid.
Non-need-based self-help aid: Loans and jobs from institutional, state, or other sources for which a student need not demonstrate financial need to qualify.
Nonresident alien: A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
On-campus day care: Licensed day care for students’ children (usually age 3 and up); usually for a fee.
Open admission: Admission policy under which virtually all secondary school graduates or students with GED equivalency diplomas are admitted without regard to academic record, test scores, or other qualifications.
Other expenses (costs): Include average costs for clothing, laundry, entertainment, medical (if not a required fee), and furnishings.
Out-of-state tuition: The tuition charged by institutions to those students who do not meet the institution’s or state’s residency requirements.
Part-time student (undergraduate): A student enrolled for fewer than 12 credits per semester or quarter, or fewer than 24 contact hours a week each term.
Personal counseling: One-on-one or group counseling with trained professionals for students who want to explore personal, educational, or vocational issues.
Post-baccalaureate certificate: An award that requires completion of an organized program of study requiring 18 credit hours beyond the bachelor’s; designed for persons who have completed a baccalaureate degree but do not meet the requirements of academic degrees carrying the title of master.
Post-master’s certificate: An award that requires completion of an organized program of study of 24 credit hours beyond the master’s degree but does not meet the requirements of academic degrees at the doctoral level.
Postsecondary award, certificate, or diploma: Includes the following three IPEDS definitions for postsecondary awards, certificates, and diplomas of varying durations and credit/contact hour requirements—
Less Than 1 Academic Year: Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in less than 1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a student enrolled full-time.
At Least 1 But Less Than 2 Academic Years: Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at least 1 but less than 2 full-time equivalent academic years, or designed for completion in at least 30 but less than 60 credit hours, or in at least 900 but less than 1,800 contact hours.
At Least 2 But Less Than 4 Academic Years: Requires completion of an organized program of study at the postsecondary level (below the baccalaureate degree) in at least 2 but less than 4 full-time equivalent academic years, or designed for completion in at least 60 but less than 120 credit hours, or in at least 1,800 but less than 3,600 contact hours.
Private institution: An educational institution controlled by a private individual(s) or by a nongovernmental agency, usually supported primarily by other than public funds, and operated by other than publicly elected or appointed officials.
Private for-profit institution: A private institution in which the individual(s) or agency in control receives compensation, other than wages, rent, or other expenses for the assumption of risk.
Private nonprofit institution: A private institution in which the individual(s) or agency in control receives no compensation, other than wages, rent, or other expenses for the assumption of risk. These include both independent nonprofit schools and those affiliated with a religious organization.
Proprietary institution: See Private for-profit institution.
Public institution: An educational institution whose programs and activities are operated by publicly elected or appointed school officials, and which is supported primarily by public funds.
Quarter calendar system: A calendar system in which the academic year consists of three sessions called quarters of about 12 weeks each. The range may be from 10 to 15 weeks. There may be an additional quarter in the summer.
Race/ethnicity: Category used to describe groups to which individuals belong, identify with, or belong in the eyes of the community. The types do not denote scientific definitions of anthropological origins. A person may be counted in only one group.
Race/ethnicity unknown: Category used to classify students or employees whose race/ethnicity is not known and whom institutions are unable to place in one of the specified racial/ethnic types.
Religious affiliation/commitment (as admission factor): Special consideration given in the admission process for affiliation with a certain church or faith/religion, commitment to a religious vocation, or observance of certain religious tenets/lifestyle.
Religious counseling: One-on-one or group counseling with trained professionals for students who want to explore religious problems or issues.
Remedial services: Instructional courses designed for students deficient in the general competencies necessary for a regular postsecondary curriculum and educational setting.
Required fees: Fixed sum charged to students for items not covered by tuition and required of such a large proportion of all students that the student who does NOT pay is the exception. Do not include application fees or optional fees such as lab fees or parking fees.
Resident alien or other eligible non-citizen: A person who is not a citizen or national of the United States and who has been admitted as a legal immigrant for the purpose of obtaining permanent resident alien status (and who holds either an alien registration card [Form I-551 or I-151], a Temporary Resident Card [Form I-688], or an Arrival-Departure Record [Form I-94] with a notation that conveys legal immigrant status, such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian).
Room and board (charges)—on campus: Assume double occupancy in institutional housing and 19 meals per week (or maximum meal plan).
Scholarships/grants from external sources: Monies received from outside (private) sources that the student brings with them (e.g., Kiwanis, National Merit scholarships). The institution may process paperwork to receive the dollars, but it has no role in determining the recipient or the dollar amount awarded.
Secondary school record (as admission factor): Information maintained by the secondary school that may include such things as the student’s high school transcript, class rank, GPA, and teacher and counselor recommendations.
Semester calendar system: A calendar system that consists of two semesters during the academic year with about 16 weeks for each semester of instruction. There may be an additional summer session.
Student-designed major: A program of study based on individual interests, designed with the assistance of an adviser.
Study abroad: Any arrangement by which a student completes part of the college program studying in another country. Can be at a campus abroad or through a cooperative agreement with some other U.S. college or an institution of another country.
Summer session: A summer session is shorter than a regular semester and not considered part of the academic year. It is not the third term of an institution operating on a trimester system or the fourth term of an institution operating on a quarter calendar system. The institution may have 2 or more sessions occurring in the summer months. Some schools, such as vocational and beauty schools, have year-round classes with no separate summer session.
Talent/ability (as admission factor): Special consideration given to students with demonstrated talent/abilities in areas of interest to the institution (e.g., sports, the arts, languages, etc.).
Teacher certification program: Program designed to prepare students to meet the requirements for certification as teachers in elementary, middle/junior high, and secondary schools.
Transfer applicant: An individual who has fulfilled the institution’s requirements to be considered for admission (including payment or waiving of the application fee, if any) and who has previously attended another college or university and earned college-level credit.
Transfer student: A student entering the institution for the first time but known to have previously attended a postsecondary institution at the same level (e.g., undergraduate). The student may transfer with or without credit.
Transportation (costs): Assume two round trips to student’s hometown per year for students in institutional housing or daily travel to and from your institution for commuter students.
Trimester calendar system: An academic year consisting of 3 terms of about 15 weeks each.
Tuition: Amount of money charged to students for instructional services. Tuition may be charged per term, per course, or per credit.
Tutoring: May range from one-on-one tutoring in specific subjects to tutoring in an area such as math, reading, or writing. Most tutors are college students; at some colleges, they are specially trained and certified.
Unit: a standard of measurement representing hours of academic instruction (e.g., semester credit, quarter credit, contact hour).
Undergraduate: A student enrolled in a four- or five-year bachelor’s degree program, an associate degree program, or a vocational or technical program below the baccalaureate.
Veteran’s counseling: Helps veterans and their dependents obtain benefits for their selected program and provides certifications to the Veteran’s Administration. May also provide personal counseling on the transition from the military to a civilian life.
Visually impaired: Any person whose sight loss is not correctable and is sufficiently severe as to adversely affect educational performance.
Volunteer work (as admission factor): Special consideration given to students for activity done on a volunteer basis (e.g., tutoring, hospital care, working with the elderly or disabled) as a service to the community or the public in general.
Wait list: List of students who meet the admission requirements but will only be offered a place in the class if space becomes available.
Weekend college: A program that allows students to take a complete course of study and attend classes only on weekends.
White, non-Hispanic: A person having origins in any of the original peoples of Europe, North Africa, or the Middle East (except those of Hispanic origin).
Women’s center: Center with programs, academic activities, and/or services intended to promote an understanding of the evolving roles of women.
Work experience (as admission factor): Special consideration given to students who have been employed prior to application, whether for relevance to major, demonstration of employment-related skills, or as explanation of student’s academic and extracurricular record.
Work study and employment: Federal and state work study aid, and any employment packaged by your institution in financial aid awards.